IRIS

Electronic Information System for Educational Process Management
of Ferenc Rákóczi II Transcarpathian Hungarian University

IRIS is the Electronic Information System for Educational Process Management of Ferenc Rákóczi II Transcarpathian Hungarian University: an online, bilingual — Ukrainian-Hungarian — information platform that has been operating since 2022 and supports the administration of the educational process, access to university-level academic information, as well as interaction and electronic administrative workflow among students, academic staff, and administrative units.

The purpose of the system is to provide a unified electronic interface for participants in the educational process through a standard web browser, including access from a mobile phone. IRIS is the online educational process management system of Rákóczi University, making the daily academic administration of students and academic staff more transparent, flexible, and convenient.

Main Target Groups

Students: class timetable, examination schedule, course registration, free elective courses, individual study plan, electronic student record book, learning outcomes, submission of applications for certificates, access to notifications, and participation in satisfaction surveys. Certain information, such as the class timetable, is available without logging into the system, whereas course registration and other personal functions require authorization.

Academic staff: teaching modules, an extended academic staff profile, timetable management, management of student data, entry of grades, and the use of electronic student record books and academic performance records.

Administrative staff and quality assurance staff: document generation, maintenance of student questionnaires and records, preparation of certificates, management of the graduate archive, compilation of curricula, working curricula, individual study plans, creation of class timetables and examination schedules, as well as support for processes related to the organization of the educational process.

University management and the quality assurance system: IRIS forms part of the digitalized organization of the educational process, the quality assurance system, and developments related to the Management Information System. The Rector’s Office, the Student Records Department, and the Department for Quality Assurance in Higher Education participate in the development and maintenance of IRIS, while also providing methodological and technical support to system developers and participants in the educational process.

Main Functions of IRIS

Functions for Students

Within the IRIS interface, students can access their academic data, class timetable, examination schedule, individual study plan, selected courses, and electronic student record book. The system supports registration for free elective courses; for each course, a detailed description, syllabus, presentation materials, and language of instruction are available.

IRIS automatically notifies users of timetable overlaps, as well as cases in which a course is not opened due to an insufficient number of registered students.

The system also provides an opportunity for the recognition of free elective courses on the basis of other achievements, such as sports or research results, a language examination certificate, courses completed at another educational institution, or online courses. In such cases, the student must coordinate the matter with their department.

Academic Staff and Administrative Functions

The teaching modules of IRIS, accessible through the academic staff profile, make it possible to work with timetables, student data, and grades. From the administrative perspective, the system supports the preparation of certificates, student questionnaires, records, and other documents; the maintenance of the graduate archive; the compilation of curricula, working curricula, and individual study plans; the creation of class timetables and examination schedules; as well as the processes of course registration and the selection of topics for course papers or qualification theses.

Connection with the Quality Management System

Within the quality assurance structure, IRIS is not merely a technical system, but also one of the instruments for digitalizing the educational process and enhancing quality. In the institution’s quality objectives, IRIS is presented as part of the digital environment for learning management and the organization of the educational process.

The use of IRIS is of significant importance for managing the educational process in both full-time and part-time forms of study. The system contributes to the structuring of academic information, supports electronic administration, and provides a foundation for the further development of digital tools for quality assurance.

Advantages of IRIS

Transparency: IRIS makes the most important information concerning the educational process available in one place: class timetable, examination schedule, curriculum, course registration, and learning outcomes.

Convenient administration: the digitalization of document preparation, certificates, student questionnaires and records, course registration, and the maintenance of academic documentation reduces the volume of paper-based and fragmented administration.

Quality enhancement: IRIS is connected to the quality assurance system, feedback mechanisms, satisfaction surveys, and the analysis of data related to the organization of the educational process. In addition, the development of the system is also based on feedback, and user suggestions form part of the quality assurance process.

Continuous development: the system is continuously expanded with new functions in response to current challenges in the organization of the educational process.

A data-driven future: according to strategic documents, in the coming years IRIS may be supplemented with functions for analysis, support, and management decision-making based on artificial intelligence.